Windows 7 Professional Integrating Access Contacts
 

There was a question on our post about getting Access to recognize tables as specific WSS table templates around what else you need to do to get the new Add From Outlook feature to work on a custom contacts table. This feature uses the same mechanism to determine that a table is a contact table, but more than that it needs to know how to map fields in your table to those in the Outlook contact store. There are a bunch of fields, so easier than building this out yourself, here's a quick snippet of VBA that will take any table, and make it into a contacts table. Just plop this into your solution, then update the table name and field names to reflect the fields in your custom contacts implementation, and run it.
' -----------------------------------------------
' READ THIS
' Make edits to the string values in the
' MakeContacts Sub below to match up
' with your table and field names.
'
' You shouldn't need to change the rest of
' this code.
' -----------------------------------------------
' CI is for ContactInfo
Enum CI
First
Last
Email
Company
JobTitle
WorkPhone
HomePhone
CellPhone
WorkFax
WorkAddress
WorkCity
WorkState
WorkZip
WorkCountry
WebPage
Comments
End Enum
' Each field map item maps between a field
' name in the Access table and a property
' name Access maps to Outlook and SharePoint
' contact field info.
Type FieldMap
prop As String
Field As String
End Type
' This Varible lists all the proeprties that
' can be mapped to Contact info. You fill
' it with the corresponding field names from
' your table.
Dim Map(CI.Comments) As FieldMap
Public Sub MakeContacts()
Dim strTable As String
Dim fm As FieldMap
Dim td As TableDef
Dim db As Database
' -----------------------------------------------
' UPDATE THESE STRINGS
' to match the table and field names in
' your app. It is okay not to set some if you
' don't have an equivalent.
' Set this to your table name
strTable = "Table1"
' Set these to your field names
Map(CI.First).Field = "First"
Map(CI.Last).Field = "Last"
Map(CI.Email).Field = "Email"
Map(CI.Company).Field = "Org"
Map(CI.JobTitle).Field = "Job"
Map(CI.WorkPhone).Field = "Work"
Map(CI.HomePhone).Field = "Home"
Map(CI.CellPhone).Field = "Cell"
Map(CI.WorkFax).Field = "Fax"
Map(CI.WorkAddress).Field = "Addr"
Map(CI.WorkCity).Field = "City"
Map(CI.WorkState).Field = "State"
Map(CI.WorkZip).Field = "Zip"
Map(CI.WorkCountry).Field = "Country"
Map(CI.WebPage).Field = "WWW"
Map(CI.Comments).Field = "Notes"
' END OF STRINGS TO UPDATE
' -----------------------------------------------
' This the code to mark fields in
' your local table with the correct
' Outlook and SharePoint field names.
'
' You shouldn't need to change this.
SetupContactProps
Set db = CurrentDb
Set td = db.TableDefs(strTable)
' Set the table level property that tells Access
' this is a Contact table.
SetProp td, "WSSTemplateID", dbInteger, 105
' For each mapped field, set the correct
' contacts property.
For i = 0 To CI.Comments
fm = Map(i)
If Len(fm.Field) > 0 Then
SetProp td.Fields(fm.Field), "WSSFieldID", dbText, fm.prop
End If
Next
End Sub
' This code initializes the contact property
' names that Access uses to map contact info
' to SharePoint or Outlook.
'
' You shouldn't need to change this.
Sub SetupContactProps()
Map(CI.First).prop = "FirstName"
Map(CI.Last).prop = "Title"
Map(CI.Email).prop = "Email"
Map(CI.Company).prop = "Company"
Map(CI.JobTitle).prop = "JobTitle"
Map(CI.WorkPhone).prop = "WorkPhone"
Map(CI.HomePhone).prop = "HomePhone"
Map(CI.CellPhone).prop = "CellPhone"
Map(CI.WorkFax).prop = "WorkFax"
Map(CI.WorkAddress).prop = "WorkAddress"
Map(CI.WorkCity).prop = "WorkCity"
Map(CI.WorkState).prop = "WorkState"
Map(CI.WorkZip).prop = "WorkZip"
Map(CI.WorkCountry).prop = "WorkCountry"
Map(CI.WebPage).prop = "WebPage"
Map(CI.Comments).prop = "Comments"
End Sub
' This is a helper routine which sets a property
' value first checking to see whether one already
' exists.
Sub SetProp(o As Object, strProp As String, dbType As DataTypeEnum, oValue As Variant)
Dim p As Property
On Error GoTo NotFound
Set p = o.Properties(strProp)
GoTo Found
NotFound:
Set p = CurrentDb.CreateProperty(strProp,Windows 7 Professional, dbType, oValue)
o.Properties.Append p
Found:
If p.Type = dbType Then
p.value = oValue
Else
o.Properties.Delete (strProp)
Set p = CurrentDb.CreateProperty(strProp, dbType, oValue)
End If
End Sub
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