Document management is to facilitate the preservation and the true meaning of the rapid extraction, all files will be classified by folders are well organized, easy to find on your best place. To solve this problem is to present the best category management, starting from the hard disk partition to each create a folder, we have to work and live according to their own needs, is divided into large and small, multiple levels of folders, a reasonable the file structure. In addition, all the files,
Office Enterprise 2007, folders, should be standardized to name, and placed in the most appropriate folder. This way, when what we need to document, to know where to look. In this way, for a considerable number of people, not an easy thing, because they readily used to store files and hard, hopeless muddle to find files. Below, we will help you develop a classification management principles, and urge you to develop good file management practices. The following is a summary of some of our basic skills, these skills are not dogma, probably not for you, but in any case you must have your own rules, and stick with it, the formation of habits.
first one to play the role of my document
There are many reasons to make good use of the On the desktop,
Office 2007 Download, Start menu, Explorer, save / open the window to find,
Windows 7 Starter Key, will help us to easily and quickly open, save the file. We can use the As for the In the pop-up Reinstall the system again after the implementation of the above operation, again pointing to this folder, that is safe and convenient.
Tip: If you use Windows 2000/XP, then move the , you need to manually C: My Documents all the files under the specified file manually to the new folder, otherwise you may lose data.
second measure to establish the most suitable folder structure
folder is a file management system framework, the document management to that is essential. Create your own folder structure for the need of their first exposure to a variety of information, summarize the content of work and life analysis. Each person's work and life are different, the information received will be a great difference, so the analysis is to establish their own information structure of the premise category. For example, a considerable number of IT is a freelance writer and editor for software, hardware, create a folder class; and many teachers are content with their work such as teaching, working class create the folder.
similar file name can be the same file name prefix letters, the best kind of files stored in the same directory, such as the images directory with the image, multimedia catalog with the media, the document with the doc so easy to read,
Microsoft Office Pro 2010, clear, and easy to use a software to open. Thus, when we want to find a file, can immediately thought that it might save the place.
third measure control the number of folders and files
the number of folder should not be too much inside a folder 50 less than the number of documents is relatively easy browsing and retrieval. If more than 100 files, browse and open the speed will slow and inconvenient viewed. In this case, we must consider the archive, delete some files or several files into this folder or create a number of sub-folders. On the other hand, if the number of documents folder is only a pitiful few long-term document also suggested that this folder into another folder.
fourth trick pay attention to the structure of the series
refine the classification structure will inevitably bring an increase in levels, the series more , retrieval and browsing will lower the efficiency of the proposed structure of the best control in the second and third. In addition, the level of the best information often deal with their combination. The more common type, the higher level, such as the editor responsible for multimedia, multimedia in this folder that should be a folder on the teacher taught the course this semester, the class management information folder,
Office Professional Plus 2007, it should be a level folder. The number of folders, files,
Office Enterprise 2007 Windows, file management me
Linear Mode
