Cheap Office 2007 Getting Control of Your Numberin

Often, all you need to do to get your numbering to work the way you want is to type the number value followed by the punctuation you want for the numbering and press the Spacebar. Word goes ahead and starts a list for you using the value and format you've provided. So if you type 1) and a space, you have a new numbered list with that format. For example, typing 1.<space> gives you the start of a numbered list (as would 1) or A. or a variety of other combinations.) But what if you want more control over your numbering? You might want to use a different format or control the positioning of the number relative to the text. Or you might even want to use a different value. All of this and more is easy to do with the new Word 2007 numbering controls.
For more numbering information, check out this post on simple numbering in Word 2007.
Changing the look of your numbers
Changing the style of numbering used is right on the Home tab; no need to drill into a dialog. Just click on any number in the list to select the entire list and then use the dropdown ############## located with the Numbering button to select a new numbering format. The ################## have a new section for storing your own collection; you're no longer restricted to just showing seven. When you create a new number format (using the Define Number Format command at the bottom of the ##############),Microsoft Office 2007 Professional Plus, it is automatically added to your Numbering Library; these number formats are available for all documents that you open in Word. You can remove an item from the Numbering Library by right-clicking on it and selecting Remove.

Bullets work exactly the same, by using the ############## on the Bullets button.
Formatting Numbering
To select the items in a list, you can simply click on any of the individual items. So if you have a list with five items numbered 1 through 5, click on any of the numbers will select the entire sequence. You can then change the formatting of the numbers using any of the font controls. For example, you might choose to make the numbers bright red and bold in order to have them stand out from your text. When done this way, the formatting applies only to the numbering. If you want to change the formatting for the numbers and the text, select the paragraphs as you normally would—the numbers will automatically update to match their associated paragraph.
Changing a number's formatting this way changes only within your document. To have a number with that formatting in your Numbering Library, you would create a New Numbering Format as described below. Note that the formats in the Number Library only include the formatting and punctuation of the numbering; the position of the numbers is not included.
Numbering Alignment
One of the most important things about the way numbers display is their alignment. By default, lists created in Word align the left edge of the number (so that the "1" in the number 10 lines up under the 9. Many people prefer to have a list right aligned so that the punctuation lines up. Of course, if your lists never go above nine items, you don't need to worry about which way the numbers align—both types of lists look the same.
You can determine the alignment of a numbering format by hovering over it in the Numbering ##############. To create a new format with the alignment you prefer, you can define a new number format.

Joining and Separating Numbering
One of the coolest things about lists in Word is how the number is automatically updated for you. When you add a new paragraph to a list,Office 2007 Professional Plus Key, it's automatically numbered correctly in the sequence. Unfortunately, one of the most annoying things about Word in previously versions is how it continues to try to join lists when you want separate lists and won't put them together when you want one list.
One of the neatest tricks I learned in the last year in working on numbers was that the easiest way to work with joining most lists is to let Word do all of the work. If you are working with the Arabic numbers that most of us use regularly (1, 2, 3, and so forth),Office Standard 2010 Key, then when you want the new paragraph to join to the previous list, just start it with the right number. So imagine that you had a list with items 1 through 4 and then you had some other unnumbered text. When you're ready to rejoin the list,Cheap Office 2007, just type 5 followed by the proper punctuation and when you press the Spacebar, Word will properly join the list for you.
In the Word 2007, when you paste text within an existing numbered lists (including immediately after the last item), the items will join the existing list—whether or not the items you are pasting are numbered or not. If you want to have the paragraphs pasted separate from the list,Office Standard 2010, you can select the paste recovery icon (which appears to the lower left of the content you pasted) and select the option to Paste List Without Merging.
When you paste a list that is separated from an existing list by a paragraph that is not indented as part of the list, we paste that as a new list and do not join it. To join the two lists together, you simply right click on the first number of the second list and select Continue Numbering. The list highlighting will then change to reflect the new joined list.

If you want to split a numbered list, you've got two options:
Right click at the point where you want to split the existing list and start a new numbered list (at any value you wish) Note: This will give you a new numbered list starting with the numbering value you specify. Continue the same list but skipping over values (a relatively common requirement for contracts) Note: This will continue the current numbered list but just skip numbers.
- Stuart J Stuple
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